A full time, fixed term vacancy has arisen in the UK-based Support Team of Corporate Services Benelux. Corporate Services Benelux provides support to the FCO’s missions in Brussels. This is an interesting and varied role at the heart of a friendly and dynamic team.
Main Role
The successful candidate will provide administrative and some policy support to the UK-Based Support Team. The main responsibilities include:
Working with new officers and our FM contractor to ensure our housing policy is understood and delivered in an effective way, whilst meeting the needs of staff and families;
Policy on staff accommodation, furnishings and occupant responsibilities, ensuring any changes are agreed with the three Missions management and other Governance structures as necessary;
Managing the furnishing and maintenance budgets of the three Missions;
Providing support and secretariat functions to the Post Housing Committee;
Processing delivery and pick up of Heavy Baggage and Unaccompanied Airfreight for new officers;
Arranging vehicle registrations and CD plates, providing guidance on the formalities, preparing documentation, visits to VAT and Customs Offices. Preparing Notes Verbales for the Ministry of Foreign Affairs (MFA) in French;
Maintaining information spreadsheets and preparing annual returns for London;
Preparation of monthly team newsletter;
General administrative support to the UK-based Support Team and providing leave cover for colleagues.
Working with new officers and our FM contractor to ensure our housing policy is understood and delivered in an effective way, whilst meeting the needs of staff and families;
Policy on staff accommodation, furnishings and occupant responsibilities, ensuring any changes are agreed with the three Missions management and other Governance structures as necessary;
Managing the furnishing and maintenance budgets of the three Missions;
Providing support and secretariat functions to the Post Housing Committee;
Processing delivery and pick up of Heavy Baggage and Unaccompanied Airfreight for new officers;
Arranging vehicle registrations and CD plates, providing guidance on the formalities, preparing documentation, visits to VAT and Customs Offices. Preparing Notes Verbales for the Ministry of Foreign Affairs (MFA) in French;
Maintaining information spreadsheets and preparing annual returns for London;
Preparation of monthly team newsletter;
General administrative support to the UK-based Support Team and providing leave cover for colleagues.
Skills Required
Essential:
Excellent administrative and organisational skills with relevant experience;
Ability to evidence strong customer service skills;
An ability to manage and prioritise own workload and deliver results;
Strong interpersonal and communication skills;
A working knowledge of Microsoft Office applications, including Outlook, Word and Excel;
Fluent written and spoken English;
Operational level of written and spoken French.
Desirable:
Basic knowledge of Dutch would be an asset;
A working knowledge of Oracle based computer systems (e.g. Prism);
Knowledge of the Brussels region and the various communes.
For new employees, this position will be filled on a four year fixed term contract. Existing members of locally engaged staff must discuss the implications for their current contract with their HR Officer.
Excellent administrative and organisational skills with relevant experience;
Ability to evidence strong customer service skills;
An ability to manage and prioritise own workload and deliver results;
Strong interpersonal and communication skills;
A working knowledge of Microsoft Office applications, including Outlook, Word and Excel;
Fluent written and spoken English;
Operational level of written and spoken French.
Desirable:
Basic knowledge of Dutch would be an asset;
A working knowledge of Oracle based computer systems (e.g. Prism);
Knowledge of the Brussels region and the various communes.
For new employees, this position will be filled on a four year fixed term contract. Existing members of locally engaged staff must discuss the implications for their current contract with their HR Officer.
Gross taxable monthly salary: €2286.10.
Applications with a full CV and cover letter in English should be sent to the Recruitment Officer, Corporate Services Benelux, British Embassy, Avenue d’Auderghem 10 B-1040 Brussels orbrussels.recruitment@fco.gov.uk by Tuesday 26 November 2013. If applying by email, you should include your full name in the message title and your email and attachments must not exceed 300kB in size. Please also indicate in your application where you saw this advertisement.
We expect to hold interviews on Friday 6 December 2013, with a view to the successful applicant starting work as soon as possible, subject to vetting, references and administrative processes.
Please note that, due to the large volume of applications that we receive, only those applicants called for interview will be contacted.
The British Missions in Brussels are an equal opportunities employer. Applications are welcome from all suitably qualified applicants regardless of age, race, religion, gender, sexual orientation or disability. We aim to reflect the diversity of society.
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